Chances are if you’re reading this you are one of the many couples confronted with the difficult decision of whether or not to postpone your wedding. COVID-19 has shifted the current wedding landscape, creating an incredibly stressful time for many couples in the midst of planning. Here are some tips and steps to alleviate concern and walk you through wedding postponement. While this post was inspired by our current health crisis, this strategy can be followed regardless of your reason for postponing.
1) Communicate Proactively.
Communication is key no matter where you are in the planning process or what situation you are facing. However, communication is all the more essential during these uncertain times. Even if you’re on the fence about postponing - have that discussion with key vendors, close family and friends. A simple heads up that you are considering this route will give people more time to prepare and help smooth the transition to a potentially new date.
2) Monitor Updates.
Staying current with trusted news sources will no doubt impact your postponement decision. Regardless of whether or not you WANT to continue with your original wedding day plans, the state or local government may not allow it. And you don’t want to lose precious rescheduling time because you were simply not aware.
For example, Los Angeles County went from small groups allowed, to meetings with less than five people, to “shelter in place” within a very short amount of time. Staying tuned into these mandates gives couples a leg up in rescheduling ASAP.
3) Ask Yourself These Questions.
How large is your guest list?
Are guests local or will there be many individuals traveling from out of town?
Are there older guests that will be attending?
Are there guests with pre-existing conditions?
How much notice do you need to give to your guests?
How much notice do you need to provide to your vendors?
Can your wedding day wait or is there an immediate need to get married now (ie insurance or citizenship)?
4) Review Your Contracts + Contact Accordingly.
Go through and read all of your contracts. It’s likely been months since you’ve signed off on everything, so refamiliarize yourself with the policies. Contracts should have sections specifically with regards to postponement.
Next, contact your venue to see if they are conducting business as usual or if they suggest postponing. Then follow up with your entire vendor team and loop them in, even if it’s just to discuss a “what if” scenario.
5) Be Flexible and Understanding.
Chances are you’re going through a lot right now, but remember we are all in this together. The reality is we’re all facing something we’ve never experienced. So during your (potential) postponement process, try to be as flexible and accommodating as possible. Whether this means looking at weekdays for your new date or creating a new payment plan with your vendors, be open.
This is a challenging time for everyone. If you’re feeling overwhelmed and scared, your vendors may be as well. If you’re feeling financially strapped, you’re not alone. Be honest with how you’re feeling and address any issues openly with your vendors, etc. Ultimately recognize that those hired to help make your day special are in a similar boat.
6) Book Your New Date.
If in the end it’s yes to postponement, book your new date! More than likely your venue will be the leading force in helping you determine your new date options. Ideally you’ll have several available possibilities to float by all of your vendors. But regardless of how many dates you’re looking at, be sure to contact your vendors immediately to better your chances of a smooth re-booking process.
In terms of when to re-book, the general consensus is 6-12 months out, just to be safe. Since nothing definitive has been established at this point, it’s hard to determine how long we may find ourselves in this predicament. The last thing you want is to be going through this postponement process again in a month or two. So if you’re able to wait it out, do so. This could ultimately save you from another headache.
7) Get It In Writing.
Just because you’ve been down this road with obtaining contracts for your initial booking, you need your new date in writing. Whether it be an addendum to your previous contract or an entirely new contract, make sure everything is properly signed off on. Also be sure to get a copy of the countersigned agreement for your records.
8) Inform Your Guests.
Don’t forget to let your guests know sooner rather than later! There are many ways to relay this information in a speedy manner. Some methods may be:
Add this information to your wedding website (and send out link so everyone stays informed),
Resend wedding invitations,
Create a private Facebook page,
Contact each guest directly.
9) Now Breathe, You’ve Got This!
Inhale…
My heart goes out to all those impacted by COVID-19. It's been a roller coaster to say the least. Yet, even during this period of uncertainty, the overall feel from my wedding industry networks, groups and contacts is optimistic and supportive. We are here for you!
Exhale...
For those needing to postpone your current wedding date, you're unfortunately not alone. All of your feelings are 100% valid, these are emotional and trying times and you deserve a beautiful and stress free celebration with your loved ones.
Inhale…
But remember, your wedding day is about honoring the love between you and your S.O. - that doesn't change because your date has/may move. Don't lose sight of the reasons you're on this journey. Don't lose sight of your "why."
Exhale...